You can see that when users try to sharing a printer over a LAN network, an Access Denied error may occur:
- If the user does not have the administrator log-in credential to access the network printer user account, share it over the network;
- If File and Printer Sharing service is not installed in Windows Computer.
Learn more about access denied error troubleshooting when trying to share a network printer.
Install File and Printer Sharing
- Click the Start button, open the control panel, and check in the following window for network and sharing center.
- On the left side of the new window, select Change Adapter Settings, right-click the LAN icon, preferred Property, and choose Microsoft Networks File and Printer Sharing.
- If the option is not found, click Install and select Service.
- Click Add and select the Sharing File & Printer option as mentioned.
- Click OK in the dialogue box that pops up and Close it to install the Windows service.
- If Windows prompts to finish the installation, reboot the computer.
Ensure Printer Connections
- The Devices and Printers folder keep a list of printers installed in Windows. To open this, press and hold Windows and R keys to unlock the Run dialogue box, enter the Control Panel, and click
- Find Devices and Printers in the Control Panel and open it. Your printer icon is shown on that list. If not, ensure that the USB cable interface connected to the computer is securely mounted.
- However, if you connect the printer to your PC for the first time, install your drivers and software using your CD or download the same from the printer manufacturer’s website.
Configure for Network Sharing
This is a must if your printer is right out of the box or if it has not been previously configured for network sharing. To check or change the sharing status, follow the following steps:
- Right-click on the printer icon under Devices and Printers, and choose Properties.
- Launch Sharing
- Make sure that Share this Printer checkbox is selected to enable network sharing, and then click OK.
Connect to the Shared Printer
Once you’ve shared your network printer, you’ll need to connect it to another system on the network. For that,
- Open the Devices and Printers
- Click on Add Printer
- Choose to add a network printer
- Follow the on-screen prompts for installing the newly shared network printer.