Windows 10 has a Settings window for setting up printers, but the previous Control Panel interface or software for this can also be used. It can help you install and configure printers, manage print jobs, and help with troubleshooting.
Steps to Add a New Printer
To do so, navigate to Settings > Devices and select Printers and Scanners. Click on the Add a printer or scanner button to search for printers connected to or enabled on your computer.
Here you will see the name of your printer. If the OS doesn’t find it automatically, click The printer that I want is not listed. This reveals the previous Add Printer dialog, which enables users to scan for an old printer type, connect to a network printer and add the device with a customized setting.
You can use the previous interface on Control Panel > Hardware and Sound > Devices and Printers. Click the Add Printer ready to start.
No matter how you install a printer, the OS could download the required driver in the background. If this does not work, download and install your printer model driver manually from the manufacturer’s website. Updating the driver can also fix a printer that does not respond to an error.
Steps to Change your Printing Preferences
To change it, navigate to Settings > Devices > Printers and Scanners. Click on the printer and select Control from the Settings interface. Then press Print Preferences in the settings option. Here, you’ll see an array of print control options, and the settings that you’ll see depend on what your printer supports.
For example, if you have a color printer, you can see choices to choose between black & white and color. Besides, you can see options for selecting the tray from which your printer gathers the paper for the job, choosing the orientation, and changing the print quality settings.
Steps to Configure Printer Device Settings
To configure a printer device, right-click on the printer icon, and select Printer Properties instead of Printing Preferences. The General tab of the Property window provides information about the features of your printer and the drivers you are using. You may change the name of your printer or key to the location information and comment in the respective fields.
For instance, you would need to enter the “First Floor Office” or something similar, to allow users to see a shared network printer location. You can take a test printout by pressing the Print Test Page tab.
In the Advanced tab, you will see an option or setting that will allow you to choose when the app is open. For instance, if you only need to use the printer during office hours, you can configure Available from and To Timings. People would not be able to print out the configured timings. This is particularly useful if you set the printer as a network printer and do not want others to print to the device outside your working hours.
How to Configure a Default Printer
Windows 10 automatically manages which printer is your default printer. The operating system configures the computer you printed to previously. In other words, the computer can be printed, and the OS makes it the default computer. You can change this and manage Windows 10 print issues and stop printing to another device.
- Go to Settings > Devices > Printers and Scanners and deselect the option Let Windows manage my default printer.
- To choose the default device, click on your printer in the Printers and Scanners list, click Manage, and press Set as the default device.
Steps to Manage the Print Queue
If you send a print job to a computer, it is quenched or stored in the operating system before it is sent to the target printer. Often, you may want to pause the print queue to avoid printing temporarily, get rid of print jobs, cancel printing the respective papers, or even check whether anything is printed. You can do all of this from the print queue slot.
To open it, navigate to Printers and Scanners as mentioned above, and click on the printer device for which you need to see the list, and then press Open Print Queue. You can also right-click the printer icon in the old Control Panel interface and choose to See What’s Printing.
You can right-click on a print job and select Pause, Restart, or Cancel as necessary. Occasionally print jobs seem to get stuck, and you may want to delete them if they’re stuck and start printing again after a while. If you want an advanced solution to Windows 10 printing issues or something related to printing, please get in contact with printer support professionals via a toll-free number.