Some people think remote printing is hard, and sometimes it is. It doesn’t always have to be that way, though. Remote printing is simply a simple matter of printing on a printer located down the street, or even on the other side of the globe. Here are a few easy steps to accomplish this. Don’t worry; we’ve made sure they ‘re the easiest out there, and they require little or no professional help from your IT guys.
Use a Wireless Printer
The fact that you print does not mean that you need a separate printer that is connected to every computer in the building. Most of the new printers are network devices capable of connecting to your Wi-Fi network. When the system has been set up, only the right driver software needs to be installed on each of the PCs and can then be all printed on the Wi-Fi printer as long as you are on the network.
It is not like using a local printer with Windows; there is no need to leave the main PC running — all you need to do is switch the printer going, and everything can be printed directly to it. The thing about these printers is that you can only print to them over a local network, which means that if the printer driver is inaccessible, or if you want to try anything on the internet, you’ll need to try a few more tricks.
Share on a local network.
It’s simple for you to share printers between computers on your local network in Windows. This works well if the local printer is connected to the computer via a USB connection. Once printer sharing has been set up, the system operates much the same way as a networked printer. However, you need the connected computer to be powered on, and as long as that is the case, any other PC with permission can send print jobs successfully.
This is most easily achieved with Windows 8 or Windows 7 Homegroup features. You need to do a little more than set up a Homegroup and then choose the Printers option, which would share the connected printers on the network. Joining other PCs in the Homegroup would allow you to see the same networked printer in the list. Also, the machine that shares the printer needs to be online at that moment.
This option works only on a local network. Which means, while you’re sharing printers between PCs in different Homegroups, it’s easier to stick to the same one for simplicity’s sake.
Use Google Cloud Print
This is a remote printing solution from Google that is supported by many new printers. If there’s no room for Cloud Print in your printer, you can still set it up using Google Chrome. After you configure a printer to work this way, it will be linked to your Google Account. You will then be able to access the printer using your credentials remotely. One of the printers can also be shared with another user, which means that people can print files remotely to your computer as quickly as they can upload files via Google Drive.
Google Cloud Print is relatively new, and not something that you can use with all your printers. Google Chrome comes with support for Cloud Print; plus, you can use related apps on other platforms, such as iOS and Android. Google launched a new Google Cloud Printer service designed to run on a Windows desktop. You just need to install this, and you’ll be able to get the same print dialogue when you try to remotely print something from, say, Microsoft Office, or a desktop app.
Use a VPN
When you are searching for a way to access a regular network printer that is connected over a Windows network while you happen to be away from a local network, you can do so using a virtual private network. Connecting to a VPN means that your device must set up a secure tunnel to a VPN server on that remote network. All your traffic is sent through this tube, and your PC behaves the same way it would if it were in the same room as the remote network. It will have the ability to connect locally shared printers and other network services.
After connecting to a VPN, the printer should become available so that you can print to it in the same way as on a local network. A lot of companies set up VPNs to allow their workers to communicate remotely, which means that you can also do the same thing using an existing link. While the setup is more complicated than using Google Cloud Print, it can be done as long as you follow the steps correctly.
This was on how to print remotely using several methods. They all work well for most of the new computers and printers. If you see an offline printer error getting in the way, or need help troubleshooting printer problems, call us, and we will give you the help you need.